Privacy Policy

This policy provides  as clear and as simple information as possible in a single document about the data processing by the Muséum national d'Histoire naturelle and the Museum für Naturkunde Berlin (hereinafter referred to as "The Museums") on changing-natures.org. It will allow you to understand what personal data we collect and how we use it, while respecting your rights.

The Museums are committed to protecting your privacy in accordance with current legislation by ensuring the protection, confidentiality, non-alteration, availability and security of the personal data you entrust to us.

The data controllers are the Muséum national d'Histoire naturelle, represented by its chairman, and the Museum für Naturkunde Berlin, represented by its Managing Director. These are public institutions whose registered offices are located respectively at 57, rue Cuvier - Paris 05 and Invalidenstr. 43 - 10115 Berlin.

The Privacy Policy is directly accessible from the website during registration and visible through a link in the footer on all pages of the website. 

This policy may be updated at any time. Therefore, the user is invited to refer to the latest version in force.

 

1.   The main principles

The Museums are committed to the following main principles to ensure that fundamental rights are respected:

  • Transparency: we provide you with all relevant information about the processing of your data, including the purposes and recipients;
  • Data minimization: we collect and process only data that is adequate, relevant and not excessive in relation to the purposes for which it was collected;
  • Confidentiality and integrity: we implement all reasonable technical and organizational measures to protect your personal data against disclosure, loss, alteration or access by unauthorized third parties;
  • Data retention: we keep your personal data only for as long as is necessary for the purposes of the particular processing or service;
  • Respect for your rights: we offer you the possibility to access, modify and object to the processing of your data, either directly via your personal areas, or via the project team or the Data Protection Officers. When the law allows it, we also offer you the possibility to exercise your right to limit the processing, as well as your right to the portability of your data;
  • Commitment of our partners: the operations for which we call upon specialized partners are the subject of a contract in order to ensure the protection of your data and the respect of your rights.

 

1.1   When do we process your personal data? 

Your data may be collected and processed for: 

  • the setting up of public user profiles in order to associate a contribution with its author;
  • the setting up of internal user profiles including their contact information;
  • exchanges between the platform hosts and the users: creation of an account, notifications about contributions, information about the project or about the use of the platform; 
  • anonymous user surveys for research purposes and to improve the ergonomics of the interface. 

 

1.2   What personal data do we collect?

A personal data is an information relating to a natural person who can be identified directly or indirectly. 

The Museums collect and/or process information that is strictly necessary to provide its services. This information is indicated by an asterisk and generally concerns your user name and e-mail address and, optionally, your year of birth and profile picutre. The IP addresses of the users of the website are also collected by MNHN for a limited time in a request log.

In accordance with the law, the Museums do not collect Data that reveal racial or ethnic origin, political opinions, religious or philosophical beliefs or trade union membership, genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning the sex life or sexual orientation of a natural person.

 

2.   How do we use your data?

The personal data collected directly from you are those that are communicated on the forms put online on the website. It is collected for the purposes detailed below.

Some information is essential to benefit from the service concerned (indicated by an asterisk). If you do not provide this information, we will not be able to provide you with this service.

The storage time for your data is defined by the Museums in accordance with legal and contractual requirements. These delays are set according to the purposes for which the data is collected. Once these delays have expired, the data is either deleted or kept after having been anonymized, i.e. modified in such a way as to make it impossible to link it to a person.

In application of the European regulation on the protection of individuals with regard to the processing of personal data, we may be required to keep certain documents concerning you, which are of administrative use or of scientific, statistical or historical interest, after the end of the retention period.

As a user, you guarantee that the information you provide is accurate, complete and up-to-date.

 

User account management and functionality

PurposesUser account creation and management
Legal basisPerformance of a contract
Data processed and retention periods

E-mail address*, user name*.

Optional: year of birth, profile picture.

These data are kept for a period of 5 years from the last connection of the User, unless the User unsubscribes.

The user’s name and the year of birth may be retained if needed for research purposes.

RecipientsThe relevant departments of the Muséum national d’Histoire naturelle and the Museum für Naturkunde Berlin.

 

Allocation of the data of a participation to its author

PurposesEnsure the reliability and usability of the observation data collected
Legal basisPublic interest mission
Data processed and retention periods

E-mail address*, user name*.

The identification data is kept as long as the observation data is used. 
The e-mail address is kept for a period of 5 years, the placed in intermediate storage so that it can only be consulted id there is a problem with the observation data. 

RecipientsThe relevant departments of the Muséum national d’Histoire naturelle and the Museum für Naturkunde Berlin.

 

Conducting anonymous user surveys

Purposes Conduct research, improve the ergonomics of the interface
Legal basisPublic interest mission
Data processed and retention periods

User name*.

Optional: year of birth

The identification data is kept as long as the participation data is used.

RecipientsThe relevant departments of the Muséum national d’Histoire naturelle and the Museum für Naturkunde Berlin in consultation with their scientific partners.

 

Administrative and technical management of the website

PurposesConduct research, improve the ergonomics of the interface
Legal basisLegitimate grounds of the controller
Data processed and retention periodsNominative connection statistics.
These data are kept for a maximum of 6 months.
RecipientsThe Mosaic Service Unit (MNHN-SU).

 

Management of requests for access, rectification, opposition, deletion, limitation, portability

PurposesAllow you to exercise your rights regarding your personal data
Legal basisLegal requirement
Data processed and retention periodsContent of exchanges, family name*, first name*, e-mail address, proof of identity (exceptionally if we have no other way to identify you), copy of the requested data (1 year)
RecipientsThe relevant departments of the Muséum national d’Histoire naturelle and the Museum für Naturkunde Berlin.

 

Legal or regulatory requirement

The Museums may be required to disclose your personal data in response to legitimate requests from public authorities, including to meet national security, anti-fraud or other legal requirements.

3.   Security and confidentiality of personal data

The Museums commit to undertake all the measures necessary to guarantee the security and confidentiality of the personal data, and particularly to prevent it from being damaged, deleted, or accessed by unauthorised third parties.

4.   Rights of persons whose data is collected and processed

It is expressly agreed that the personal data collected by the Museums is used in accordance with the purposes described in the present personal data protection policy.

In accordance with the applicable regulations in the area of personal data protection, and subject to fulfilling the conditions, you have a right of access, rectification and opposition for a legitimate reason (except as regards prospecting, where it is not necessary to give a reason), and where permitted by law, of limitation, portability and deletion of the personal data concerning you. You may also at any time formulate instructions regarding the retention, deletion and communication of your personal data after your death.

These rights may be exercised at any time, provided that you provide proof of identity via an authentication space when this is possible, or by sending a copy of a currently valid identity document. Users can also modify their personal data themselves from their account.

Should you wish to receive further information on the content of these rights, you may contact the Museums’ data protection officers at the addresses dpo [@] mnhn.fr (Paris) or datenschutz [@] mfn.berlin (Berlin).

The Museums will respond to your requests to exercise rights as soon as possible and, in any event, within one month of receipt of such requests.

If you are experiencing difficulties in managing your personal data, you may file a complaint with the French Data Protection Authority (Commission Nationale de l’Informatique et des Libertés - CNIL).